Executive Assistant (Male)

VDO is an independent, non-profit, non-political and non-governmental organization established in January 07, 2015. The organization is composed with a strong and committed team to respond to the needs of Afghanistan. VDO’s special concentration on project implementation is impact- centered approach and VDO ‘s team is committed to work for the welfare and progress of society and the vulnerable people. VDO ‘s efforts focus on changing mentalities and attitudes about women’s participation and contribution in the society. Not only, it also focuses on economic development, advocacy, research and girl’s education.

• Efficiently manage the Executive Director’s schedule, including organizing meetings, appointments, and travel arrangements.
• Prioritize and schedule appointments to optimize the Executive Director’s time effectively.
• Arrange travel logistics, including flights, accommodations, and ground transportation, ensuring a smooth and timely itinerary.
• Prepare travel-related documents and provide necessary information for each trip.
• Prepare agendas, documents, and presentations for meetings attended by the Executive Director.
• Record and transcribe minutes of meetings as required.
• Oversee the organization and filing of official documents, reports, and correspondence.
• Maintain an efficient filing system for easy retrieval of information.
• Assist in filling out forms, drafting emails, and preparing official correspondence on behalf of the Executive Director.
• Ensure accuracy and completeness in all documentation.
• Coordinate arrangements for guests, including scheduling appointments, preparing accommodations, and managing hospitality.
• Manage incoming and outgoing communications on behalf of the Executive Director, including emails, phone calls, and written correspondence.
• Facilitate the coordination of guards and drivers as needed, ensuring the security and safety of the Executive Director.
• Maintain a high level of confidentiality regarding sensitive information related to the ED and the organization.
• Handle ad-hoc tasks and projects assigned by the ED.
• Act as a liaison between the ED and other staff members, fostering effective communication.

Education & Experience:

• Bachelor’s degree in , Business Administration, or a related field. A Master’s degree is an asset.
• Minimum of 2 years of experience in event planning and management, preferably within the NGO sector or similar organizations..

Commitment and Dedication:

• Knowledge, understanding and commitment to organizational policies
• Willingness to travel to provinces when planed by the management
• Willingness to work outside official hours

Language Proficiency:

• Fluency in both national language (Dari & Pashto) oral and written
• Fluency in English is a must both oral and written

Interested and qualified Afghan Candidates with the required qualifications and experience should submit their CVs to: careers@vdongo.org

In the e-mail subject line, please put job title & vacancy number of the position you are applying for, otherwise your applications will not be screened.

CVs will not be accepted or considered after the closing date. Only short-listed candidates will be contacted for the written test/interview.

 Do not submit academic certificates with the application. These can be requested if the candidate is selected.

careers@vdongo.org